(901) 538-6111
Planning a Training Day: A Room Logistics Checklist
A training day lives or dies on logistics. The content can be great, but if people can’t find parking, the screen won’t connect, or lunch shows up an hour late, that’s what everyone remembers.
Here’s a practical checklist for planning a training day in a rented room in Memphis.
Two to four weeks out
Confirm headcount and pick the room.
| Group size | Room at Tucker Collective | Rate |
|---|---|---|
| Up to 6 | Chilton Room | $80/hr |
| Up to 8 | Rosetta Room (built for workshops and training) | $80/hr |
| 6 to 8, hands-on | Satellite Room (flexible layout) | $80/hr |
| Larger groups | Event space, up to 50 depending on setup | Quoted per event |
A full-day booking saves 20% on the hourly rate, which usually makes more sense than booking hour by hour. See the training room page and the workshop space page.
Decide the layout. Classroom rows for presenting, one big table for discussion, small clusters for group work.
Plan food. Ask about catering when you book an event and the team will help coordinate options.
One week out
- Send attendees the address, start time, parking details and what to bring.
- Parking is free at Tucker Collective, with on-site parking plus street parking nearby. Forward the parking map from your confirmation email.
- Share any pre-reading so nobody starts cold.
- Confirm the room has what your session needs. The Rosetta and Chilton Rooms have mounted 4K displays. Satellite is a flexible, low-tech room, great for hands-on work without slides.
The day before
- Load your slides on your laptop and a backup drive.
- Print handouts, sign-in sheets and name tags.
- Pack chargers, clickers and markers.
Day of
- Arrive an hour early. Set up the room, test the display and put the welcome slide up.
- Post the WiFi details where everyone can see them.
- Plan breaks every 60 to 90 minutes. Attention drops fast without them.
- Keep a running list for questions you’ll answer later.
- Leave 15 minutes at the end to reset the room.
Hours to plan around
Tucker Collective is staffed Monday through Friday, 8:00 AM to 6:00 PM, so a standard 9-to-4 training day fits comfortably with setup and teardown time.
Frequently asked questions
Where can I rent a training room in Memphis?
Tucker Collective in Midtown rents rooms by the hour, half day or full day. The Rosetta Room seats up to 8 for workshops and training at $80 an hour.
How much does a full-day training room cost?
Full-day bookings save 20% on the hourly rate. For larger groups, the event space is quoted per event.
Can you help with catering?
Yes. Ask when you book and the team will help coordinate options.
What if my group is bigger than 8?
The event space holds up to 50, depending on the setup.
Book your training day
See the event space or call (901) 538-6111. Tucker Collective is at 152 North Tucker Street, Suite 101, in Midtown Memphis.
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Take Your Meeting To The Next Level
At Tucker Collective, we’re on a mission to bring meeting and workspaces to the 21st century.I used to have a big problem finding suitable space in the midtown and downtown area to have discreet meetings with clients. I recently discovered the Tucker Collective, and it will now be my office away from my office for which to hold a meeting. Don't go looking for a coffee shop for your next meeting, check out the Tucker Collective.Joseph Crone, Attorney
I used to have a big problem finding suitable space in the midtown and downtown area to have discreet meetings with clients. I recently discovered the Tucker Collective, and it will now be my office away from my office for which to hold a meeting. Don't go looking for a coffee shop for your next meeting, check out the Tucker Collective.Joseph Crone, Attorney
I used to have a big problem finding suitable space in the midtown and downtown area to have discreet meetings with clients. I recently discovered the Tucker Collective, and it will now be my office away from my office for which to hold a meeting. Don't go looking for a coffee shop for your next meeting, check out the Tucker Collective.Joseph Crone, Attorney
I used to have a big problem finding suitable space in the midtown and downtown area to have discreet meetings with clients. I recently discovered the Tucker Collective, and it will now be my office away from my office for which to hold a meeting. Don't go looking for a coffee shop for your next meeting, check out the Tucker Collective.Joseph Crone, Attorney